Room Booking and Charges

You can make a booking request by either completing the forms on this page, or by contacting us and requesting a form.

All requests for room bookings must be made on the booking form. A booking will not be confirmed in WIMAT's diary until a completed form is received.

Room hire charges

Lecture Room

£350 per day

The following facilities are available:

• Live and interactive audio-visual link to UHW main, day and gynaecological operating theatres
• LCD Projection
• Dual Slide Projection
• Overhead Projection
• TV and Video which can be projected on to a 27" television screen and large 5'6" x 7'6" screen
• Dry wipe board and flip chart
• Air Conditioning
• Refreshment area

An additional charge of £250 per day for use of the live audio-visual connection to any of the 11 operating theatres in UHW to cover laparoscopic and open surgery.

Training Room

£350 per day

Ten laparoscopic training stations, easily modifiable to undertake many aspects of medical training

Unit 14

£175 per day

There is a large seminar room accommodating up to 25 delegates, with LCD projector, overhead projector, TV, Screen, Dry Wipe Board and Flipchart.

The unit also has two smaller "breakout" rooms.

Small Boardroom

£100 per day

This room is in Unit 14 and can accommodate up to eight people for either meetings or interviews and is equipped with LCD projection, screen, whiteboard and flipchart and telephone.

Please note that if rooms are hired after-hours (before 8.30am or after 4.30pm Monday to Friday) an additional £35 per hour will be charged. Facilities may be available on weekends on request and subject to availability. There will be a surcharge for this.

Refreshments/Lunch

Tea/Coffee & biscuits £4.00 per delegate per day.

Information on catering for lunches can be provided by WIMAT on request.

Trade Stands

We welcome Trade Stands. Please contact Avril Carter to discuss your requirements.

WIMAT can arrange some parking at the Cardiff Medicentre, but this must be booked prior to the event with WIMAT. This is only for faculty and/or trade stands and only when available and is not assured. We unfortunately do not have enough space to provide parking for delegates or other parties participating at the booked event.

Facilities

All rooms must be left in the same condition as found at the start of the meeting/ course/training session.

Any damage to fixtures, fittings or instruments should be reported to WIMAT immediately and must be paid for.

It is recommended that you arrive in WIMAT in time to ensure the meeting room(s) is set up for your requirements.

Mailing, photocopying and fax facilities are available at WIMAT and will be charged appropriately.

The return of medical/surgical equipment and the supply and preparation of animal tissue will be charged appropriately.

Cancellation Policy

All cancellations should be made in writing to WIMAT.

If a cancellation is made four weeks before the booking date, a fee of 25% (of the total room hire) will be charged, a cancellation fee of 50% will be charged after this time.

Parking

Multi-storey car parking is available to visitors and delegates, situated adjacent to the Medicentre building.